Spinelli Kilcollin

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Careers

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Retail Shipping Coordinator

West coast based fine jewelry company seeks Retail Shipping Coordinator to spearhead our e-commerce and retail order logistics for our rapidly growing operation.We are looking to hire a highly organized and efficient shipping coordinator to coordinate the shipping and receiving components of our retail operation. The successful candidate will handle initial shipping, any incoming returns, or exchanges in close collaboration with the retail sales team. Impeccable organization, communication, and time management skills are essential for this role. Experience working with preferred couriers and e-commerce platforms strongly preferred.

The correct fit for this position will work in accordance with COVID 19 guidelines with a small team from our office.

Responsibilities will include:
· Preparing all necessary courrier documents
· Packing and gift wrapping fine jewelry shipments
· Generating return shipping labels
· Receiving all returns to company and notifying appropriate parties
· Receive all repairs and coordinate with production team
· Work with the marketing team on special projects which require shipping on a case by case basis.

Qualifications:
· 1+ years’ experience in retail or e-commerce
· Excellent organizational and time management skills
· Ability to work well in a fast-paced environment with frequently changing dynamics
· Capable of working a consistent weekly schedule of Monday - Friday 10 am - 6pm
· Ability to lift up to 50 lbs.

Covid-19 precautions are in place, including mandatory masks for staff, 6 foot distancing and regular cleaning and disinfecting.

To Apply: Please be sure to include a cover letter with your application. In your cover letter please share with us 2-3 influences that have inspired you or had a positive impact on your life. These could be creative influences like a musician, fashion designer or architect or scientific, philosophical, business, family etc.

Salary comm. with experience; impeccable references required.

Inventory Manager

West coast based fine jewelry company seeks experienced Inventory Manager to register and track all incoming and outgoing items for our quickly growing retail and wholesale operations. Excellent organization, attention to detail, and time management skills are essential for this role. Experience with ERP programs is strongly preferred. The correct fit for this position will work in accordance with COVID 19 guidelines with a small team from our office.

The role of the inventory manager is to ensure completeness and accuracy of inventory levels for the company's worldwide inventory and ensure the staff is supported with accurate inventory counts on a daily basis.


· Manages inventory tracking system to record deliveries, shipments and stock levels.
· Monitor inventory controls and procedures to mitigate risk of financial and classification misstatement.
· Map all inventory into our ERP and maintain its correctness on a daily basis.
· Work closely with the production, sales, and shipping teams to ensure the timely and accurate movement of pieces within the company.
· Prepare a monthly retail closing package to be used to support monthly financial closing.
· Coordinate quarterly inventory physicals to determine the completeness, existence and accuracy of inventory counts and manage cycle count accuracy and report on any variances to necessary team members.
· Prepare periodic inventory reports, determine reasons for discrepancies and alert related department heads and management regarding root causes of inventory misclassifications.

Qualifications:
· Three years jewelry inventory or similar experience.
· Excellent Communication Skills (written and verbal)
· Strong information systems and Excel skills required
· Prior experience working with an Inventory Management/ERP system
· Strong knowledge of Inventory Management best practices
· Jewelry Industry experience a plus

Covid-19 precautions are in place, including mandatory masks for staff, 6 foot distancing and regular cleaning and disinfecting.

To Apply: Please be sure to include a cover letter with your application. In your cover letter please share with us 2-3 influences that have inspired you or had a positive impact on your life. These could be creative influences like a musician, fashion designer or architect or scientific, philosophical, business, family etc.

Salary comm. with experience; impeccable references required.

Office Manager

West coast based fine jewelry company seeks Office Manager to administer and oversee core operational functions of the company across Finance, HR & Compliance, and general administration.The position would be responsible for overseeing HR and finances for the company at large as well as details pertaining to our Los Angeles office. The ideal candidate is highly organized, efficient, and self motivated.The position will require new systems to be researched and implemented both in the immediate term and as the company grows, so familiarity with management systems, software and industry standards are essential.

Requirements:
· 3 years experience in office management, HR, or related business experience.

Responsibilities include:

Finance

· Responsible for auditing monthly recurring expenses with accountant
· Review and approve office supply acquisitions
· Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

HR + Compliance

· Maintain a safe and secure working environment
· Manage physical space to ensure legal compliance at all times
· Responsible for organizing the paperwork and logistics for incoming and outgoing staff
· Ensure timely and confidential record keeping for Paid Time Off (PTO), health insurance records, benefits such as dental HMO, jewelry credit, etc.
· Manage healthcare, EDD, NY state disability, Paid Family Leave, workers comp insurance renewals and claims
· Manage Jewelry insurance policies, claims, and their renewal
· Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications, attending compliance workshops, HR Trainings etc.
· Manage annual human resource legal compliance calendar
· Ensure that all legal compliance measures are met for fire codes, employment notifications, sexual harassment trainings, Covid guidelines, physically safe workspace standards.
· Organize orientation and training of new staff members

Administration

· Manage company calendar
· Participate actively in the planning and execution of company events
· Ensure that company mail is received in the office, and that regulatory docs are addressed such as Unemployment, police alarm permits, IRS, lawsuits, etc.
· Manage employee reimbursements
· Design and implement filing systems & Ensure filing systems are maintained and current
· Establish and monitor procedures for record keeping
· Monitor and maintain office supplies inventory
· Point person for showroom maintenance, supplies, equipment, bills and errands
· Coordinate monthly parking passes, water and snack inventory
· Maintain a petty cash system for office incidental expenses
· Partner with Management Team to maintain office policies updated and kept in an accessible location
· Coordinate with IT department on all office and team equipment
· Ensure security, integrity and confidentiality of data
· Implement and oversee office policies and procedures
· Implement procedural and policy changes to improve operational efficiency

To Apply: Please be sure to include a cover letter with your application. In your cover letter please share with us 2-3 influences that have inspired you or had a positive impact on your life. These could be creative influences like a musician, fashion designer or architect or scientific, philosophical, business, family etc.

Salary comm. with experience; impeccable references required.

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